If you have not been previously
screened by any church or school in the Diocese of Dallas,
here are the forms you need. (If you have already been
screened by another church, school or entity in the Diocese of
Dallas, see the instructions that follow these.)
1.
Screening
Form - - The last page of this online form is a
permission/release for background check. The instructions for
the online Screening Form will direct you to PRINT the release
page, sign it, and send it to the church office. (It can be
dropped in the mail slot if the office is closed. You may also
fax it to the church at 214.340.5956 or send it as a “pdf”
file via email to Nancy Gray at sppneg@sbcglobal.net.)
To access the online Screening Form (including as the last
page the release form), click here:
Screening
Form
2.
Program
Booklet
- - This booklet outlines the Safe Environment Program
mission, screening requirements, behavioral and supervision
guidelines, disqualifying offenses, and other important
information. Each applicant must read the booklet, make sure
they understand and are willing to adhere to all program
requirements as they serve in any parish, school, or Diocesan
entity. Click here to read the Program
Booklet.
3.
Acknowledgment
Form.
This form affirms you have read, understood, and will
adhere to the instructions and guidelines set forth in the
Safe Environment Program Booklet. If you have any questions on the program
content, please email Nancy Gray at sppneg@sbcglobal.net.
Click to get the Acknowledgment
Form.
4.
Reference
Form -
-We
must have written documentation for three references. Each
person you use as a reference must be someone that has known
you at least 3 years
and is not a member of your
immediate family or a relative.
If you
included email addresses for your references when you
completed your online screening form, our database system will
automatically contact them. (If you did not include email
addresses, but would like to add them, email Nancy Gray at sppneg@sbcglobal.net
with those addresses and she will update your online form so
that automatic email requests may be sent.)
Alternatively, you must
download, print and complete 3 copies of the Reference Form and
then give one to each of your references to be returned
directly by them to the church. Further instructions regarding
the Reference Form are found on the form itself.
Click to get form: Reference
Form.
5. Interview
-
- A face-to-face interview may be conducted by the ministry or
program leader with whom you plan to serve or by the
St.
Patrick Parish Safety Officer or Assistant. It is the
applicant’s responsibility to complete an interview either
at one of the “first come, first served” special interview
sessions typically held for 1-1/2 hours prior to training
sessions or, if an applicant cannot complete an interview
then, to schedule one with a program or ministry leader or the
Safety Officer (Nancy Gray) or Assistant Safety Officer ( Nora
Hollingsworth ). Contact the Safety Officer to schedule an
interview by emailing Nancy Gray at
sppneg@sbcglobal.net
or call the church office at 214-348-7380.
Important Note: Interview appointments may
generally be scheduled Monday – Wednesdays, 7:30 a.m. –
11:30 a.m., and 1:30 – 3:00 p.m. or Thursday mornings 7:30
a.m. – 11:30 a.m.
6. Family
of Faith Training Session
- - Attend a training session. These are held approximately once
each 6-8 weeks in the school lecture room, usually on
Sunday afternoons from noon – 1:30 p.m. (with open
interviews from 10:30 – 11:45 a.m.) Training sessions are
announced in the church bulletin and also in the monthly
School Newsletter. You may attend training at another parish
if that fits your schedule better. If you attend at another
parish, be sure they give you a training certificate of your
attendance for you to drop off at the church office.
Some parishes may send the training certificates directly to
the church office rather than give them to the applicant.
7. Criminal
Background Check
- - A request for a criminal background check will be
submitted only after all paperwork and training has
been completed by the applicant Background checks are
conducted and documented by a Diocesan approved vendor,
currently Accutrak, from information the applicant provides on
the Screening Form.
8.
Notification
of Clearance to Serve
- - When you have
successfully completed all requirements for screening, you
will receive a “confirmation email” of your clearance. (If
you do not have email address, you will receive a phone call
(or message on an answering machine) of your clearance.) You
may NOT serve in any capacity until all requirements have been
met. To do so is a serious violation
of Diocesan and Parish policy. It is important to note
that once you are cleared to serve, you must update your
training annually no later than the last day of the month in
which the 12-month anniversary of your last training occurred.
There may be no notice of expiration - - it is therefore
important that you note for yourself when your training will
expire and make sure you update by that date.
